Privacy notice

Depending on the school and the answers given, the application can include:

• The child's full name, date of birth and home address, and the group or grade applied for
• Details for one or two parents or guardians, including identity number, relationship to the child, contact numbers, email address and address
• Up to two emergency contacts, and for Twinkle Toes up to three people authorised to collect the child
• Health information about the child, which may include medical aid details, chronic conditions, allergies and medication
• Who is responsible for paying fees
• For Vantage Point, previous school details where a learner is transferring
• The permissions you give or withhold, including photograph permission
• A typed name, the date, and a signature you draw on the screen

Photograph permission has no pre-selected answer. Nothing is assumed on your behalf.

We use it to consider the application, to contact you about it, to care for and safeguard your child if a place is offered, and to administer fees. We do not use it for marketing and we do not sell it or share it with anyone for their own purposes.

Because the application is about a child, the law requires the consent of a parent, guardian or other competent person. The form is completed and signed by that person, and that is the basis on which we hold the child's information. If you are not that person, please do not complete the form.

Health information receives extra protection in law, and we treat it that way. We ask for it only so that we can keep your child safe: so staff know about an allergy, a chronic condition or medication before there is an emergency. It is used for your child's care and for nothing else.

Applications are stored in the school's own private database, hosted on servers in the European Union, in Ireland. This means your child's information leaves South Africa and is stored abroad, and we would rather say so plainly than bury it.

Three specialist companies are involved in running this: one provides the database, one hosts the website itself, and one carries the traffic between your browser and the database. Each acts on the school's instructions only, and none of them is permitted to use what it holds for its own purposes. We will tell you who they are if you ask.

The connection between your browser and that database is encrypted. Applications are never published into the public part of this website, and no document or PDF is ever uploaded from your device.

Only the school's authorised administrator, after signing in. Opening a full application requires the password to be entered again at that moment, even when already signed in.

Every sign-in, every password attempt and every opening of an application is written to a record that cannot be edited or deleted, including by the administrator. That record notes which application was opened and when. It holds no child, family, contact, health or signature details.

• Only one administrator session can be active at a time, so signing in on a new device ends the previous one
• An unused session signs out by itself after ten minutes of genuine inactivity
• The most sensitive parts of an application, including the health details and the drawn signature, cannot be read by the browser at all except through the protected route described above
• No third-party code runs in your browser on any page of this website, which removes the most common route by which data is stolen from websites

No system is beyond risk. If personal information in our care is ever accessed or disclosed unlawfully, we will report it as the law requires and tell the people affected.

Supporting documents are never uploaded through this website. The application form has no attachment or upload facility of any kind. After you submit, you are given an application reference and asked to provide your documents to the school separately.

Depending on what suits you, that means bringing the documents to the school so they can be copied and handed back, or sending them by email or WhatsApp to the school's own contact details, quoting your application reference.

If you send documents electronically, please know that ordinary email and messaging are not secure. Anyone with access to the account, or to your device, can read what is in it. Bringing documents to the school in person is the safer option, and we are happy to do it that way.

Documents received are used only to verify the application and complete enrolment. They are not added to the online application record, and they are not published anywhere.

If the application does not go ahead, the documents are destroyed once they are no longer needed for it. If it is successful and your child takes up a place, they are filed in the school's own records at the school, for as long as your child attends.